Privacy Policy

Last updated 9 October 2026

This policy explains how Acquarius ("we", "us") handles information when you contact us or use our services. We keep data collection to the minimum needed to operate, and we do not sell personal data.

Information we collect

• Contact details you provide (name, email address, and the content of messages you send us, for example to admin@acquarius.org).
• Basic technical information your browser sends when you visit this site (such as IP address and pages viewed), used only to keep the site secure and working.

How we use it

• To respond to your enquiries and provide the services you ask for.
• To send you documents you request, such as invoices.
• To keep records required for tax, accounting and legal compliance.

Email and connected services

We use established third-party providers to receive and send email on our behalf (for example Google for our mailbox and a reputable email-delivery provider for outgoing mail). These providers process the content of correspondence solely to deliver it. We do not use the content of your messages for advertising.

Use of Google user data

Acquarius operates its own Google (Gmail) account to run its business correspondence. Our own software connects to that account through Google APIs to read incoming messages, organise and label them, draft and send replies, and send documents such as invoices. We access only the Acquarius account that we own and control; we do not access, request, or process any other person's Google account.

The data we obtain through Google APIs (including the content, headers, and labels of messages in that account) is used solely to provide and operate these mail features for Acquarius. We do not use it for advertising, we do not use it to train generalised artificial-intelligence or machine-learning models, we do not sell it, and we do not transfer it to others except as necessary to provide or improve these features, to comply with applicable law, or in connection with a merger or acquisition in which it continues to be protected by this policy.

Acquarius's use and transfer of information received from Google APIs to any other app will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

Sharing

We share personal data only with the service providers that help us operate (such as email, payment and accounting providers), where required by law, or with your consent.

Retention

We keep correspondence and transaction records for as long as needed to provide our services and to meet legal and tax obligations, then delete or anonymise them.

Your rights

You may ask us to access, correct, or delete the personal data we hold about you, or to stop using it, by emailing admin@acquarius.org. We will respond within a reasonable time.

Contact

Questions about this policy: admin@acquarius.org.